How to run Google Summer of Code

Before application

Check with core@ etc to make sure there is no reason not to apply
Get committers to add new ideas to SummerOfCodeIdeas and remove old ones
Solicit ideas from public, add suitable ideas
Make sure any projects done in previous years has been removed
Find a backup admin. We can't apply without one.
Co-ordinate with the Foundation, they may wish to assist with any part of the process

Create wiki pages for new year
Advertise!
- Update https://www.freebsd.org/projects/summerofcode.html
- Update PDF publicity flyer
- Advertise on twitter, facebook, etc. Get FreeBSD Foundation, @FreeBSDHelp, @freebsd, committers etc to retweet
- News item on FreeBSD home page
- Post to -announce, hackers, etc
The Foundation may well be able to offer help to promote
Get committers to sign up as mentors
Set up preferences in Melange (disable scoring, etc). Copy them from previous years as appropriate.

Most of the previous section applies
Start commenting on proposals.
Note that a lot of students submit right on the deadline, try to discourage this (they can edit submitted proposals right until the deadline anyway)

Comment on proposals. Try to tease out missing information from students
Create scoring spreadsheet, share with people who have signed up as mentors
Keep requesting for mentors to help judge and/or willing to actually mentor. Update the mentors email alias.
Make sure slot numbers are decided and entered before the slot allocation deadline
Assign mentors to proposals where possible

Choose top proposals with mentors
If a very good project doesn't have a mentor, find one if possible
- Any project without a mentor listed cannot be accepted after this point
Don't feel you have to use all given slots; conversely don't be afraid of asking for more.
Continue assessing and ranking proposals
After “first round of deduplication” discuss with conflicting organisations and possibly students, try to make sure no student is a duplicate
Ensure all wanted proposals have “accept” set to yes, and a mentor assigned.
Make sure at least one org admin is in the IRC channel during the final dedupe session, even if no students are duplicates.
- Be sure to know which projects we want, be prepared to have to make snap decisions on which students to keep or give up to other orgs

Make sure an “accepted” and a “rejected” message is written in Melange, ready to be emailed out
That's it! Just sit and wait for selected projects to become public
- We are not permitted to tell students anything until Google announces.